Home > How to Request your Company Certidão Permanente Online
Published at 28 October 2023
Portugal, with its centuries-old traditions of trade, commerce, and exploration, has always valued trust in business dealings. As the country evolved and modernized, there was a growing need to ensure that businesses operated transparently and were accountable to their stakeholders. Enter the Certidao Permanente. Introduced as a means to foster trust and ensure transparency, it quickly became an essential tool for Portuguese businesses, big and small.
A company "Certidão Permanente" is accessible online using a code, allowing for easy retrieval and verification of the company’s information.
The Certidão Permanente is a document that gives online access to the records and documents of companies, which includes partnerships, cooperatives, and public companies.
There are three types of Certidão Permanente:
1. Certidão permanente of Commercial Registration (Certidão permanente de registo comercial): This allows access to the basic records of the entity.
2. Certidão Permanente of Commercial Registration and Documents (Certidão permanente de registo comercial e dos documentos): In addition to the basic records, this certificate allows you to view all electronic documents associated with the entity. NB. This doesn’t include any financial statements).
3. Certidão Permanente of the Latest Pact / Updated Statutes (Certidão Permanente do último Pacto / Estatutos atualizados): Provides the latest memorandum/updated articles of association for the company.
The Certidão Permanente is used for a company (any public or private entity) to legally prove its business activity and all its records for legal purposes, allowing the information to be sent to clients or partners.
To request a Certidão Permanente certificate, either for your own company or someone elses:
1. Go to the ePortugal [website](undefined).
2. Choose the language you prefer (Portuguese or English).
3. Provide Your (Applicant) Information: This includes your name and NIF or NIPC, the email address that you want to receive the access code for the certificate, and your phone number if you want to receive an SMS when the certificate becomes available. Then, click "Add Subscription."
4. Enter the Entity Data (of the company that you want to receive the certificate for): Enter the NIPC and choose the subscription period.
5. Choose the Type of Certificate: As per the three types listed above, here you’ll need to choose the type of certificate you need: The regular Certidão Permanente, the option with documents, or the Certidão Permanente with the latest memorandum and updated articles of association for the company.
6. Pay the fee, submit the form and wait for the certificate to be issued.
If you already have the access code, consulting a Certidão Permanente is free of charge. If not, the price varies depending on the type of certificate and the validity period.
The cost of the certificate varies (see table below) depending on the type of certificate you need and the validity period, ranging from €20 to €154, and you can pay with credit card, debit card or Multibanco.
|1 Year||2 Years||3 Years||4 Years|
|Permanent certificate of registries||25€||40€||60€||70€|
|Permanent certificate of registries and documents||55€||88€||132€||154€|
|Permanent certificate of memorandum / articles of association||20€||35€||45€||50€|
Certificates in Portuguese will be available as soon as the payment is processed. If you’ve requested a certificate in English, the certificate could take up to 3 working days after payment confirmation to become available.
The validity period varies from one to four years. If you let the Certidão Permanente expire, you cannot renew the subscription, and the access code will be deactivated and you’ll need to request a new one.
To renew your company's Certidão Permanente, follow the same steps as the request. However, when entering the applicant's data, instead of clicking "Add Subscription," choose the option "Renew Subscription."
The Certidao Permanente is methodically structured, with each section providing specific information about a company:
Company Identification: This section provides basic details such as the company's name, registration number, and the date of its establishment.
Business Activity: Here, you'll find the company's primary business activities, often linked to specific CAE or CIRS codes, which classify the nature of the business.
Corporate Structure: This part delves into the company's legal form, its share capital, and details about shareholders or quotas.
Administrative Details: Information about the company's management, board members, and their respective roles can be found here.
Legal Status: This section highlights any ongoing legal proceedings, insolvencies, or other significant legal matters related to the company.
Other Registrations: Any other pertinent details or registrations, such as trademarks or patents associated with the company, might be listed here.
While the Certidao Permanente is comprehensive, certain terms and sections are particularly crucial for entrepreneurs:
Legal Form: Whether you're operating as a sole proprietorship, an LDA, or another form of business, this determines your liability, taxation, and other legal aspects.
Legal Status: Any ongoing legal issues can impact a company's reputation and operations. Being aware of and addressing these proactively is crucial.
Sometimes, the information on the Certidao Permanente might not align with your business's actual details, leading to potential legal and operational challenges.
The Certidao Permanente contains specific terms and codes that might be unfamiliar to those new to the Portuguese business environment.
The Certidao Permanente isn't a one-time document. It requires periodic renewals, and missing these can lead to complications.
A Certidao Permanente is a permanent certificate of commercial registration that confirms the legal ownership of a business in Portugal.
A Certidao Permanente is required to access the company's details on the commercial register. It is also important to confirm legal ownership before buying or selling a business to avoid any legal disputes in the future.